Privacy Policy

Last updated: March 4, 2026.

Monetrails is built to give you control over your financial data. We do not connect directly to your bank accounts. You choose what to upload and when.

1. Data We Collect

We collect only the data needed to provide the product:

  • Account data: email address, encrypted password, and account settings.
  • Financial data you provide: uploaded statements/files, extracted transactions, account balances, categories, and reports generated from your uploads.
  • Subscription/billing metadata (for paid plans), handled via our payment provider.
  • Basic usage/technical data (for example, page and performance analytics) when analytics is enabled.

2. What Is Stored On Our Cloud Servers (Web Mode)

In web mode, your account profile and the financial data you upload/process in the web app are stored on our cloud servers so you can access your data from the website.

3. What Is Stored In Desktop Mode

In desktop mode, your financial database and uploaded files are stored locally on your device (inside the Monetrails application data folder). This is designed so your core financial records stay on your machine.

Some non-financial services still use cloud endpoints in desktop mode, such as account login and subscription/account status checks.

4. What Is Sent To LLM Models

We use LLMs to extract structure and insights from statements and other uploaded financial content. This can include transaction text, dates, amounts, account labels, and related document context required for extraction.

In web mode, this processing runs through our cloud backend. In desktop mode, LLM processing may run either locally or through our cloud relay, depending on your desktop configuration.

5. Web Mode vs Desktop Mode (Simple Explanation)

  • Web mode: your app data is stored in cloud infrastructure so it is available from the web app.
  • Desktop mode: your financial data is primarily stored locally on your computer, while login/subscription services still communicate with the cloud.
  • In both modes, data required for AI extraction may be processed by configured LLM services.

6. How We Use Data

We use your data to provide core features: statement extraction, categorization, reporting, and sync/migration tools.

7. Data Security

We apply standard technical and organizational security practices. You can request deletion of your account data and manage storage mode in app settings where available.

8. Sharing

We do not sell your personal data. We share data only with service providers required to operate the product (for example: infrastructure, payment, and AI processing providers) and only for service delivery.

9. Contact

Questions? Contact us at privacy@ledgerarc.com.